Employee motivation: How to ensure efficiency from the get go

By | 9th September 2015

Employee motivation

The web is overflowing with ways to increase employee motivation and how to create an inviting, fulfilling and productive work environment. The one trend that resonates from almost every article is that there’s a lot more to employee motivation than a paycheck at the end of the month.

As small business owner with a small staff compliment, you’re in the privileged position to work closely with them and truly be involved in optimising their work experience. There are many ways to instil employee motivation, but it can be a tricky balancing act. You have to ensure you maintain a professional working relationship but still give them room to be innovative and become personally invested in the business.

Here are a few ways you can ensure you get the most out of your employees by promoting employee motivation from the get go:

It all starts with the recruitment process

As an entrepreneur, you get to carefully choose who works for you making it easier to employ someone that shares your ideals and dreams for the business. This is the first and most crucial step in ensuring that employee motivation is implemented from the start. Hiring people that are aware and comfortable with the fact that you are running a small business are more likely to participate fully in processes to help the business grow. Being a part of this evolution in itself is great for employee motivation. However, the onus is on you to ensure that there is a clear line of communication, transparency and collaboration between you and your team. Remember that the smaller the business, the more important the hiring. A wrong fit has a far greater impact on a small team than a large one.

There no one size fits all – treat everyone as an individual

While some believe company culture to be the gospel of employee satisfaction, it’s not so simple. As much as you employ people that share in your passion for the business they still have their own personalities, views and beliefs. A conflict of personalities is inevitable, but you can mitigate this by allowing your employees to be themselves and taking their individualities into consideration. This shows that you genuinely care about their well-being in the office. When people feel that their work and opinions are valued they are likely to perform better.

Never dictate, always collaborate

Two brains are always better than one. There’s nothing more fulfilling and productive than a good brainstorming session. This can help solve many problems you might face. While you are the big boss, so to speak, you shouldn’t enforce this mentality. You have already chosen like-minded people to work for you, so their views and opinions are just as valuable as yours. You have to remain in the leadership role, but your approach and choice of words are the difference between dictating and motivating.

Employee satisfaction rests on valuing everyone’s input, conveying this to them and then making a decision based on the best solutions that have been put forward.

The workspace helps to motivate the mind space

An encouraging work environment is listed as one of the biggest factors that influence employee motivation and satisfaction. Unfortunately not everyone can afford to have Google’s offices with nap pods, unlimited free food and a crèche but there are many other ways in which you can create a fun and productive office space – it’s often the little things that make a big difference.

Enhance employee satisfaction by actually helping them simplify how they work. Equip them with all the tools they need to be as productive as possible. It might be an initial investment, but the ROI you’ll get in terms of performance is priceless. Pay attention to aesthetics, comfortable seating and desks as well as some niceties to top it off. A well-equipped kitchen and relaxation area is always a gem as this is where staff unwind and bond with each other and you.

Automating administrative tasks also enhances productivity and frees up time

Utilising technology can help make light of many small tedious tasks and in return increase employee satisfaction. For instance, using Skype for meetings can minimise business travel, freeing up time for other tasks and possibly an earlier start to the weekend. Smart apps monitor tasks to keep everyone in the loop – having goals and being able to monitor their own progress is a great motivator.

SMEasy can help make light of one of the time consuming and tedious tasks most employees dread – financial administration. Our easy-to-use system quickly and efficiently helps you and your staff with the creation of quotes, effortlessly converts them into invoices and takes care of payroll. You can restrict the amount of users that have access to the system and easily set up financial statements for your accountant. Try our online accounting system and business management software out for yourself with a free 30 day trial.

Image credit:blog.compete.com

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